OFFICE
OF HUMAN RESOURCE MANAGEMENT
Procedures
for Submitting
SEPARATION PERSONNEL RECOMMENDATION
Termination
- Initiating
Department
- Contacts
Employee Relations for guidance
- Submits
a “Pre-Termination” request to appropriate senior
managers for signature approval
- Submits
department and Provost approved “Pre-Term” request
to Employee Relations for review and processing
- HR
Department of Employment
- Receives
and reviews “Pre-Term” request. Obtains clarification/modification
from Initiating Department, as appropriate
- Recommends
approval to Office of the General Counsel (OGC)
- Upon
approval from OGC, notifies Initiating Department and provides
guidance as to the final steps in the Termination process
-
Initiating Department
- Receives
(OGC) approval and guidance from Employee Relations
- “Same
day” prepares Personnel Recommendation, with attachments
- “Same
day” hand carries PR and attachments in a red
folder to the Department of Employment
- HR
Department of Employment
- “Same
day” receives the PR and attachments in a red
folder (Non-Union and Union Termination requests)
- “Same
day” hand delivers the goldenrod
copy of the PR to the Payroll Department, for processing
- Payroll
Office
- Receives
the goldenrod copy of
the PR in the red folder
- Processes
the employees final check
- Contacts
the department for check pick-up
- Initiating
Department
- As appropriate,
prior to notifying the employee, requests Security to be avilable
when employee is notified
- Notifies
employee of Termination action either in person or by certified
mail (return receipt requested)
- Completes
or arranges for completion, Termination separation activities
(collects all University equipment including ID, keys, passwords,
department credit cards, access cards, uniforms, cell phones)
- Reminds
employee to contact the HR Office of Total Compensation for
benefits advise
- Retrieves
the designated check from Payroll
- Contacts
employee and arranges for check pick-up (if required)
- Department
of Employment
- Prepares
and distributes copies of the Personnel Recommendation and attachments,
according to established procedures
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