OFFICE OF THE ASSISTANT VICE PRESIDENT  FOR HUMAN RESOURCE MANAGEMENT

OFFICE OF HUMAN RESOURCE MANAGEMENT Procedures for Submitting SEPARATION PERSONNEL RECOMMENDATION Suspension Initiating Department Contacts Employee Relations for guidance on Non-Union issues Submits a “Pre-Suspension” review to appropriate senior managers for signature approval Submits department and Provost approved “Pre-Suspension” review to Employee Relations for review and processing HR Department of Employment Receives and reviews “Pre-Suspension” documentation. Obtains clarification/modification from Initiating Department, as appropriate Recommends approval to Office of the General Counsel (OGC) Upon approval from OGC, notifies Initiating Department and provides guidance as to the final steps in the Suspension process Initiating Department Receives (OGC) approval and guidance from Employee Relations “Same day” prepares Personnel Recommendation, with attachments “Same day” hand carries PR and attachments in a red folder to the Department of Employment HR Department of Employment “Same day” receives the PR and attachments in a red folder (Non-Union and Union Termination requests) “Same day” hand delivers the goldenrod copy of the PR to the Payroll Department, for processing Payroll Office Receives the goldenrod copy of the PR in the red folder and processes the Suspension dates Initiating Department Conducts Suspension meeting with employee to: Review Notice of Suspension letter Answer any employee questions Collect “sensitive” materials, security swipe cards, etc., if needed Department of Employment Prepares and distributes copies of the Personnel Recommendation and attachments, according to established procedures

8/31/04

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