OFFICE
OF HUMAN RESOURCE MANAGEMENT
Procedures
for Submitting
SEPARATION PERSONNEL RECOMMENDATIONS
Retirement
- Retiring
employee
- Contacts
the HR Office of Total Compensation to schedule a retirement counseling
session
- Office
of Total Compensation
- Requests
personnel file
- Schedules
and conducts retirement session to determine benefits
- Retiring
employee
- Submits
written notification of retirement to their Department, indicating
effective date of retirement.
- Initiating
Department
- Receives
the retirement notification from employee
- “Same
day” prepares Personnel Recommendation, with attached retirement
notification.
- “Same
day” hand carries PR and attachment(s) in a red
folder to the Department of Employment.
- Department
of Employment
- “Same
day” receives and reviews the documents in the red
folder (PR and attachments), for final signature
- “Same
day” hand delivers the payroll goldenrod copy of the PR
to the Payroll Office, for processing
- Payroll
Office
- Receives
the goldenrod copy of the PR in the red
folder
- Processes
the employees final check (for distribution on retirement date)
- Contacts
the Department for check pick-up
- Initiating
Department
- Completes
retirement separation activities (collects all University equipment
including ID, keys, passwords, Department credit cards, access
cards, uniforms, cell phones)
- Remind
employee to contact the HR Office of Total Compensation for benefits
advice
- Retrieves
the designated check from Payroll (if required)
- Contacts
employee and arranges for check pick-up (if required)
-
Department of Employment
- Prepares
and distributes copies of the Personnel Recommendation and attachments,
according to established procedures
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