Records Management

The primary repository for the University workforce information is the Official Personnel File (OPF) maintained by HRIS. This file includes employee documentation pertaining to all personnel transactions. Documents maintained within the OPF are employee applications, hiring acknowledgements & agreements, commendations, disciplinary notices, employee contact forms, offer letters, performance evaluations, personnel and budget recommendations, position descriptions and university photo IDs.

To enhance our ability to store and maintain employee records, the University invested in a digital document management system that would provide electronic documentation of all official personnel files. This system is operated and maintained in HRIS.